Personal Data Protection Policy
This Personal Data Protection Notice (“Notice”) describes how we manage and safeguard personal data. Personal data is information about a living person, including identification details, contact details and other information processed in conjunction with ZICO IP services.
By submitting your own or another individual’s personal data, you confirm that you and such other individual agree to our collection, use and disclosure of personal data in accordance with this Notice. Please do not send us any personal data if you do not want it to be used in this way.
The personal data we collect
In the course of our services, you may provide personal data to us, as clients or other parties involved in our work or interaction with us (including subscription to our marketing communications or attendance of events). Your personal data may also be provided by someone on your behalf, in which case, we will assume until notified otherwise, that you have authorised the disclosure of your personal data to us.
Personal data we may collect includes the following: your name and last name, email address, job position, telephone number, business address, residential address, ID or Passport Number, gender, nationality, date of birth, place of birth, height, dates of issue and expiry of ID or Passport, place of issue, photo, photo of signature, VISA and work permit status and details, etc. depending on the nature of the work or the interaction we have with you.
When you use our website, you are not required to provide any personal data on the public areas of our website. However, you may choose to provide us with information by contacting us, including for subscription to our publications, client alerts and client events, and for career enquiries or applications.
When you access and use our website, we will automatically collect certain technical information such as information about your equipment, operation system, software, browser, IP address, traffic data, browsing actions, general location information (e.g., IP address, city/state and or postal code associated with an IP address), browsing history and browsing patterns. We may collect such information using cookies and other similar technologies.
What we use your personal data for
We only use your information in connection with the provision of ZICO IP services, including:
to provide you with publications and client communications which we think you will find valuable,
to invite you to events we think you will be interested in;
to provide and improve our services to you and our clients;
to manage our relationship with you and our clients;
to fulfil our legal obligations, protect our legal interests and rights;
for the purposes of recruitment and other legitimate business purposes.
We do not sell or otherwise make personal information commercially available to any third party, except as described in this Notice or with your prior permission.
Sharing data across our ZICO IP Network. In doing the above, we may transfer your personal data overseas to any ZICO IP office or any of our affiliates located in countries which may not have well developed data protection legislation. However, we will ensure that the processing of your personal data complies with our ZICO IP security measures. If in the future we re-organise our business, we may need to transfer your personal data to a new ZICO IP entity or third party through which ZICO IP provides services.
Sharing data to other third parties. In doing the above, we may transfer your personal data to our third party service providers such as banks, IT services, auditors, analytic companies, etc. in our operational activities. In the compliance of legal requirements, we may have to disclose your personal data to governmental authorities domestically and overseas such as for tax, annual filings and disclosure to Securities and Exchange Commission’s requirements purposes. We will ensure that the processing of your personal data complies with our ZICO IP security measures. We may also disclose your personal data for other legitimate business interest such as to nominate your name and contact detail as referee in the submission to Chambers, the Legal 500 or other publications which will be subject to your consent.
We will take reasonable care to implement security measures which safeguard against unauthorised or unlawful access to, or alteration, disclosure or destruction of your personal data. If our data processing is carried out by a third party, we will require that they adhere to our standards.
In accordance with the Personal Data Protection law of your country, you may be entitled to:
ask us about the processing of your personal data including to obtain a copy of your personal data;
make correction of incorrect or inaccurate personal data;
request us to provide you with your personal data in the format which is readable or commonly used by ways of automatic tools or equipment and can be used or disclosed by automated means, unless it is impossible by technical circumstances;
object to the collection, use or disclosure of your personal data in certain circumstance;
erase, destroy, or anonymize your personal data in certain circumstances;
request us to restrict the use of your personal data pending the verification or processing of your personal data related request or in other certain circumstances;
file a complaint to the relevant supervisory authority if your personal data protection rights are violated or for any non-compliance.
You can request to exercise your right by sending us an email at firstname.lastname@example.org. Please allow us reasonable time to respond, process your request and effect any change. We may request you to provide supporting document or other verification means to confirm your identity prior to processing your requests and we may charge the processing fee for such requests.
We may reject your objection or request if the collection, use and/or disclosure of your personal data has been done with a compelling legitimate ground or is carried out for the establishment, compliance or exercise of legal claims, or defense of legal claims. We will nevertheless record the fact that you object and our rejection of objection request in the relevant file.
If you do not want us to use your personal data to provide you with publications and information about ZICO IP services, please send us an email at email@example.com or click the unsubscribe link at the bottom of our e-mails.
By not informing us or unsubscribing, we will assume we have your implied consent to use your personal data as described above.
Third party links and services
This Notice does not apply when you use a link to another websites (even through our website) and you should review and consider the rules and policies of such third-party websites for the protection of and the rights relating to the information collected by such third party.
Retention of personal data
We will retain personal data for a period as long as necessary to fulfil the purpose such personal data was collected for. In the preservation and retention of your personal data, we will ensure appropriate security mechanisms and procedures are in place to prevent unauthorized access, use, modification, disclosure or destruction and accidental loss, damage or destruction of your personal data.
ZICO IP reserves the right to change this Notice from time to time. The current version will always be posted on our website.
Please contact us at firstname.lastname@example.org if you have any questions regarding the Notice.